Privacy policy

Information you provide to the Promoter

We collect the information that you provide to us when you register your details in order to submit an entry to the Fund and when you vote for an entry.

This information may include basic personal details such as name, address, e-mail address; details of the project for which you require funding (including personal details such as the name of individuals involved in the project); and marketing and communication preferences.

How we use and share your information

We may use personal information to process applications, manage votes and provide updates if your entry has won an Award.

If you become a Finalist you will be contacted by email by Charities Trust and asked to provide additional information. Charities Trust may use this information to manage any final Award.

It is your responsibility to ensure and confirm that:

  • you have told the organisation you represent about the Fund and how we and Charities Trust will use personal information (as set out in this Privacy Policy); and
  • you have obtained consent from any individual(s) mentioned in an entry about these arrangements and that they may be contacted by us as mentioned in these terms and conditions.

Managing your marketing preferences

  • We may contact you by email or social media such as Facebook or Twitter about the winners of the Fund and to find out whether you are interested in participating in next year’s Aviva Community Fund
  • You can 'opt out' of receiving this information at any time by contacting us.

Data subject access request

You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address below enclosing a cheque for £10.00 payable to Aviva to cover our administrative costs in dealing with your request. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

Changes to this Privacy Policy

We may amend this Privacy Policy from time to time for example, to keep it up to date or to comply with legal requirements. Subject to any legal requirements to provide additional notice, changes to this Privacy Policy will be communicated through the Fund website.

How to contact us

For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a subject access request, please contact us at:

The Data Protection Team, Aviva, Pitheavlis, Perth, PH2 0NH