Aviva Community Fund

Aviva Broker Community Fund

Additional Terms & Conditions

(A) INTRODUCTION

1. General

1.1 The Aviva Community Fund Terms and Conditions [link] (“Fund Terms and Conditions”), Crowdfunder’s Terms of Use [link] and these Aviva Broker Community Fund Additional Terms and Conditions (“Additional Terms and Conditions”) apply to the Aviva Broker Community Fund (“Broker Fund”) and will govern your participation in the Broker Fund, including fundraising, the receipt of Awards, and volunteering activities.

1.2. Aviva Central Services UK Limited and Aviva Insurance Limited are both responsible for the Broker Fund. In relation to the Broker Fund, all references to “Aviva” in the Fund Terms and Conditions shall apply to both Aviva Central Services UK Limited and Aviva Insurance Limited.

1.3. By participating in the Broker Fund, whether as a Broker or Project Owner, you confirm that you accept and agree to comply with:
a)    these Aviva Broker Community Fund Additional Terms and Conditions;
b)    the Aviva Community Fund Terms and Conditions; and
c)    Crowdfunder’s Terms of Use.
If you are a Broker or Project Owner participating in the Fund on behalf of an Organisation, you agree that your Organisation will also be bound by the Additional Terms and Conditions, the Fund Terms and Conditions and Crowdfunder’s Terms of Use. If you or your Organisation do not agree to this, please do not participate in the Fund.

1.4. In the event of inconsistency between these Fund Additional Terms and Conditions, the Fund Terms and Conditions, and Crowdfunder’s Terms of Use, the following order of precedence should apply – first: these Additional Terms and Conditions, second: the Fund Terms and Conditions, and third: Crowdfunder’s Terms of Use.

1.5. If there is any reason to believe that there has been a breach of these Additional Terms and Conditions, the Fund Terms and Conditions and/or Crowdfunder’s Terms of Use, Aviva and Crowdfunder may, at their sole discretion, exclude any Broker, Project Owner or Organisation from participating in the Broker Fund.

1.6. Aviva reserves the right to hold void, suspend, cancel or change the Broker Fund and/or make changes to these Additional Terms and Conditions in its sole discretion.

1.7. If any paragraph in these Additional Terms and Conditions is found by any court or administrative body of competent jurisdiction to be invalid or unenforceable, such invalidity or unenforceability shall not affect the other paragraphs of these terms and conditions, which shall remain in full force and effect.

1.8. These Additional Terms and Conditions are subject to the laws of England and Wales and Brokers, Project Owners and Organisations submit to the jurisdiction of the courts of England and Wales.

1.9. These Additional Terms and Conditions were last updated on 4 September 2024. If you have any questions about these Additional Terms and Conditions or have any difficulty accessing or entering the Broker Fund, please contact your Aviva Business Development Manager or please email [email protected].

1.10. The following sections of the Fund Terms and Conditions shall apply, mutatis mutandis, to Brokers in addition to the other Fund participants listed in those sections: 3, 4, 5, 6 and 13.

2. Definitions

2.1 All definitions set out in the Fund Terms and Conditions shall apply to these Additional Terms and Conditions. These additional definitions shall also apply:

a) “Additional Terms and Conditions” means these Aviva Broker Community Fund Additional Terms and Conditions.

b) “Aviva” means Aviva Central Services UK Limited and Aviva Insurance Limited.

c) “Award” means the monetary awards and prizes the Broker Fund distributes to winning Organisations nominated by Brokers.

d) “Brokers” mean individual insurance brokers or employees, officers or directors of insurance brokerages operating in the United Kingdom (which, for the purposes of the Broker Fund, includes England, Wales, Scotland and Northern Ireland) that trade General Insurance business and that enter a Broker Submission to the Broker Fund.

e) “Broker Fund” means the Aviva Broker Community Fund.

f) “Finalists” means Broker nominated Projects that are eligible to win an Award and will be invited to the Broker Fund finale event. 

g) “Judging Criteria” means the criteria set out in section 7.3.

h) “Fund Terms and Conditions” means the Aviva Community Fund Terms and Conditions.

i)“Broker Submission” means the fundraising application and application for an Award a Broker nominated Project makes to the Broker Fund, including the description of the Project, its fundraising goals and any other information or material provided to Aviva or Crowdfunder in relation to a Project.

j) “+Extra funding wallet” means an electronic wallet Organisations are required to set up on the Crowdfunder platform to be eligible to access Aviva funding and Awards.

k) “Winners” means the Organisations that are selected to win the Awards. 

(B) BROKER NOMINATED PROJECTS

3. Eligibility Criteria

3.1. Individuals must be Brokers in order to make a Broker Submission to the Broker Fund.

3.2. Section 6 (Eligibility Criteria) of the Fund Terms and Conditions shall apply, with necessary changes, to Brokers and Broker Submissions.

4. How to enter the Broker Fund and Broker Submission review

4.1 All sections of the Fund Terms and Conditions relating to Submissions to the Fund shall apply, with necessary changes, to Broker Submissions to the Broker Fund.

4.2 To enter the Broker Fund, Brokers must go to the Fund webpage (https://www.avivacommunityfund.co.uk/start-crowdfunding) and complete the application form to make a Broker Submission. Brokers must nominate a Project Owner to complete the Broker Submission.

4.3 Broker Submissions can be made between 9am on 6 September 2024 and 5pm on 31 October 2024

4.4 If the Broker leaves the insurance brokerage named in the Broker Submission before the announcement of the Winners on 12 March 2025, Aviva reserves the right to remove the Broker Submission from the Broker Fund.

4.5 All Broker Submissions and Projects will be reviewed by Crowdfunder to check that the Eligibility Criteria, these Additional Terms and Conditions, the Fund Terms and Conditions and Crowdfunder’s Terms of Use are met. Broker Submission review by Crowdfunder and Aviva will take place from when a Broker Submission is made until Finalists are announced on 18 November 2024. On 18 November 2024, Brokers and Project Owners will be notified by Crowdfunder by email if their Project has been accepted to participate in the Broker Fund (as a Finalist) or in the Aviva Community Fund. Crowdfunder may continue to review a Project even after it is accepted to participate in the Broker Fund. Aviva and Crowdfunder have ultimate discretion whether (i) to accept a Project to participate in the Broker Fund and (ii) to remove a Project from the Broker Fund at any time if it is identified that the Eligibility Criteria, these Additional Terms and Conditions, the Fund Terms and Conditions, Crowdfunder’s Terms of Use or due diligence checks are not met.

4.6 It is the Broker’s responsibility to get any necessary permissions, including from their insurance brokerage, the Organisation and/or the Project Owner, to apply to and enter the Broker Fund and for the insurance brokerage’s, Organisation’s and/or Project Owner’s name to be used by Aviva in connection with the Broker Fund.

4.7 Individual Brokers can only make one Broker Submission to the Broker Fund in any 12 month period. Only one Broker Submission relating to a particular Organisation can be made to the Broker Fund in any 12 month period. Broker Submissions can be made by other Brokers associated with an insurance brokerage within the same 12 month period, provided the Broker Submissions relate to different Organisations.

5. Judging

5.1 All Broker Submissions that pass Broker Submission review will progress through to judging.

5.2 A panel of judges made up of Aviva employees will score each Broker Submission against the Judging Criteria.

5.3 The judging criteria are as set out below:

a) Alignment to key funding areas of Financial Wellbeing and/or Climate Action.

b) Quality of Submission - High scores will be given to those that demonstrate a highly thought through and clear entry.

c) Community Champion and Relationship – Why the broker cares - The relationship between Broker and Project is key. We’re looking for Brokers to demonstrate a clear partnership between the Broker and the Project. This could be that they have supported them for a long time, they have supported the Project financially, or that they are already involved in fundraising and or volunteering activities to increase the support of the Project. 

d) Local Need - What's needed - What is the need and how greatly or urgently is it required? How will the project/funding meet the need? How many people will benefit from the Project, and what its widespread popularity will be. 

e) Community impact – What difference will it make - The Project should be local and close to the hearts of the Broker and the wider community. (National organisations are excluded.) The Submission should demonstrate how deeply people are impacted by this Project. High scores would be given to those having great impact in number of people involved or a deeper impact to a smaller number of individuals. 

f) Sustainability – How will it make a lasting difference - How long the impact of the Project will be felt and whether it will require regular funding beyond the initial request. If additional funding is required, a feasible plan should be provided to illustrate how this funding would be raised to ensure that the Project will be finished. Funding for a one-off event or similar is fine if the impact will make a lasting difference.

5.4 The judges’ decisions are final. Aviva will not enter into correspondence relating to judging decisions. Unfortunately, due to the number of Submissions we receive, we are not able to provide individual feedback on any Submissions.

5.5 Brokers and Project Owners will be notified by email on 18 November 2024 if their Submissions are selected as Finalists.

6.Due Diligence and +Extra funding wallet

6.1. Organisations will be required to set up an +Extra funding wallet on the Crowdfunder platform in order to participate in the Broker Fund and access Aviva match funding. 

6.2. Organisations must pass due diligence (including KYC and anti-money laundering) checks required when setting up an +Extra funding wallet, which will be completed by a third-party provider. If an Organisation successfully passes due diligence checks, the Project Owner will be notified by email. 

6.3.If an Organisation does not pass the due diligence checks, it will not be able to receive Aviva match funding or participate in the Broker Fund. The Project Owner will be notified by email if the Organisation does not pass due diligence checks.